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AOC Organization > Management Staffing Procedure > Page 4

VII.  BATTALION CHIEF CARD FILE - continued

9. The Battalion Chiefs Card File shall be maintained in the following manner:
   
   1. Overtime will accrue on a calendar basis. Newly promoted Battalion Chiefs will have their totals adjusted to compensate for the change from fiscal to a calendar year.
      
      The compensation adjustment shall reflect all overtime earned from January 1 to the date of promotion.
      
      
   2. All Battalion Chiefs (both 40-hour and 56-hour), regardless of assignment, shall enter all overtime worked into IP-FIRS Timekeeping on Screen 13 and Fire Office Form 7. This shall be done on the day worked or no later than the first business day back to work if unable to enter the time on the day(s) worked.

      If the time worked is for a 40-hour staff BC, use the letter "S" for staff in the shift column. This information will build a data base of overtime worked and can be viewed on Screen 20-A in IP-FIRS. The Battalion Chiefs Card File will print Screen 20-A on each Tuesday and update Fire Office Form 7 according to the information on Screen 20-A.
      
      All incremental overtime earned by 40-hr staff BC's (not entered into IP-FIRS Timekeeping) shall be reported to the Battalion Chiefs Card File no later than the first business day back to work if unable to enter the time on day(s) work.

   3. Compensated time includes recalls, partial shifts, half shifts and full shifts.

      PAID “E” TIME FOR 56-HOUR EMPLOYEE: Those hours paid to a 56-hr employee when in excess of 144 hours or when reassigned from 40-hr assignment to a 56-hr assignment shall also be included on the Fire Office Form 7

      PAID “E” TIME FOR 40-HOUR EMPLOYEE: Those hours paid to a 40-hr employee when in excess of 144 hours shall also be included on the Fire Office Form 7

      EXCEPTION: Non-compensated (“E” time) hours accrued in 12-hour increments need not be recorded on the Form 7 nor reported to the Battalion 14 Card File.

      All employees earning 12-hrs of “E” time or greater shall report those hours to the Battalion Chiefs Card File

   4. Any individual becoming a Battalion Chief by annexation will be considered to have worked the average overtime of all Battalion Chiefs that have worked overtime in the current calendar year.

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