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AOC Organization > Management Staffing Procedure > Page 3

V.  AVAILABILITY

1. Battalion Chiefs available for overtime shall indicate such in Fire Office Availability at their work site.
2. It shall be the responsibility of each Battalion Chief to notify their administrative site and the Battalion Chiefs Card File when desiring to remove oneself from the availability roster.
3. Availability shall be indicated in the following manner:

"A" will work anywhere
"B" will work Battalion only
"C" will work Division only
"P" will work either partial shift
"P/" will work first half partial
"/P" will work second half partial
"R" will work Region only
"O" administrative site accept

4. Battalion Chiefs regularly assigned to 56-hour assignments shall not accept 24-hour overtime when detailed to special assignments, such as Personnel Test Section, Internal Affairs, training classes, etc.

VI.  BATTALION CHIEF CARD FILE

1. The Battalion Chiefs Card File must be contacted a minimum of 3 days in advance prior to 1000 hours for the filling of all vacancies, injury, C, ZD, long term S, ML, and annual vacations. This time frame holds true even when a battalion/division is trying to fill their own positions. If the positions haven't been filled by 1500 hours then the Battalion Chiefs Card File will assume responsibility to fill the position.
2. Fire Office
   1. Daily Procedure - All on-duty Battalion Chiefs shall complete and send "Morning Report" for their BC administrative site for before 1000 hours.
      
      (It is the responsibility of the "off-going" Battalion Chief to send the "Morning Report" in the anticipated absence or tardiness of the "on-coming" Battalion Chief.)
      
   2. Tuesdays - All on-duty Battalion Chiefs shall run IP-FIRS overtime totals for each BC assigned to their BC administrative site. Updated totals shall be reflected in Fire Office Form 7 before 1000 hours. The Battalion Chiefs Card File shall also update overtime totals for 40-hour personnel.
      
      NOTE: All 40-hour Battalion Chiefs (including those on “detail” assignments and/or those on “paper” time cards) shall update their overtime totals by reporting such to the Battalion Chiefs Card File before 1000 hours. “Reportable overtime” includes all paid overtime hours.
      
      (It is the responsibility of the “off-going” Battalion Chief to conduct the above procedures in the anticipated absence or tardiness of the “on-coming” Battalion Chief.)
      
   3. Wednesdays – All on-duty Battalion Chiefs shall complete and send “Morning Report” for their BC administrative site for Saturday and Sunday (and any Monday holiday staffing)
      
      (It is the responsibility of the “off-going” Battalion Chief to conduct the above procedure in the anticipated absence or tardiness of the “on-coming” Battalion Chief)
      
   4. Morning Report – All on-duty Battalion Chiefs shall print, post and save the Morning Report/ daily Staffing Summary for their BC administrative site. Daily Staffing Summary’s shall be kept for a period of not less than seven (7) days.
3. Whenever possible, all shifts shall be filled three days (72 hours) in advance.

   Exception: Weekend shifts shall be filled on the preceding Wednesday. Three day weekends (a Monday holiday) shall be filled the preceding Wednesday.

4. Members indicating availability after 1000 hours on the day of filling shall be added to the end of the list of all available members in order of notification regardless of total overtime.
5. The Battalion Chiefs Card file has the authority to fill any/all spots after 1500 hrs on the day of filling with the first battalion chief confirming/accepting the spot. If others respond after 1500 hrs they will be considered for subsequent overtime positions.
6. The Battalion Chiefs Card file is charged with the responsibility of prioritizing all available battalion chiefs based on their number of overtimes.
7. The jurisdictional Assistant Fire Chief has the final authority of the personnel assigned to work overtime within their respective Division.
8. When assigning overtime, Department seniority is the determining factor when 2 or more Battalion Chiefs have the same number of overtimes.

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